To help companies understand the new risks of working together in different types of workplaces the government has produced a range of new guidance for employers in different industries, one of which is the motor industry. The Paneltex health and safety team has reviewed this with the Directors and we believe that we have been complying in full with all the new advice for some time already. In line with this, please see the latest versions of our coronavirus risk assessments for each Paneltex production site below. It is important that all staff, subcontractors, drivers making deliveries/collections and other visitors to site are aware of this and play your part in helping us to manage the new risks that coronavirus brings to our workplace.

LOCATION: Paneltex, Hull ASSESSOR: Craig Ross, Paul Siddle
ASSESSMENT DATE: 15.05.2020 COMPANY POSITION: H&S Team
ASSESSMENT No.: COVID 19 Version 5 PREVIOUS ASSESSMENT DATE: 13.05.2020

 

HAZARDS
INITIAL RISK
CONTROLS
RESIDUAL RISK
ADDITIONAL CONTROLS

 

L HP R L HP R
1 COVID -19 Virus infection which can potentially result in serious illness or death of employee or transmission to others and their serious illness or death.   3   5  15 1. Since the outbreak of the virus, the H&S team have been keeping management informed of the latest Government, NHS and HSE guidance.

2. The Directors meet regularly to review this advice, discuss the impact on the business and ensure the risk assessment reflects this and the Paneltex Covid-19 Policy updated accordingly.

3. Employees are kept informed regularly through messages from the Managing Director, sent to all employees’ personal email addresses on a group email, set up in response to the virus.

4. Home working has been encouraged and implemented where possible.

5. Cohorting of employees into groups to increase social distancing and the potential for chain of contact reduced, including moving office staff into available offices across the site.

6. Times when employees arrive, leave and take breaks have been assessed and existing arrangements have already minimised social distancing and contact.

7. Vulnerable people having NHS instruction letters or shielding to protect family members have been assessed by the HR Officer and arrangements have been made for them to stay at home where appropriate.

8. If any person is experiencing NHS 111 defined Covid-19 like symptoms, they must not attend work, or if it starts at work must leave immediately. They must follow the NHS rules for self-isolation, along with family members (and the same in response to their symptoms).

9. If employee develops symptoms, they must immediately leave site, self-isolate and follow NHS advice and contact their line supervisor

10. Compliance with the Paneltex Policy Covid-19 is mandatory and will (and has already) result in disciplinary action if not complied with.

11. The requirement for hourly paid employees to clock on and off using hand scanners has been eliminated in response to the virus, instead recording attendance on timesheets through the supervisors.

12. As ‘Key Workers’, Paneltex has registered for priority government Covid-19 testing and employees are encouraged to use this facility if they are at home with symptoms – tests are booked through the HR Officer.

13. Social distancing is promoted by the positioning of ‘2m Distance’ floor stickers in all buildings on site. Employees are encouraged to report any production process where this is not being achieved so alternatives can be evaluated.

14. If after assessment the 2m distancing cannot be achieved on certain processes, operatives are encouraged to work side-by-side or facing away from each other.

15. Non-essential trips have been eliminated, very few now take place, replaced by video conferencing (the Company has invested in Microsoft Teams in response to the virus).

16. Meetings are only held if the use of email and phone calls is not sufficient.

17. A number of meeting rooms have been converted into office space to support social distancing.

18. Only the large meeting room in Unit 4 is still in use, some chairs have been removed to reduce capacity and keep to social distancing rules. Windows are all opened whilst meetings take place to ensure good fresh air circulation.

19. The canteen was designated a takeaway service only on initial Govt advice, later reconfiguring seating and tables in canteens to maintain two metre social distancing as Govt advice on the subject became more specific.

20. Installation of a protective screen to prevent transmission as people collect and pay for food in the canteen.

21. A contactless payment machine has been installed in the canteen and all employees encouraged to use that instead of cash.

22. Toilets are cleaned to a high standard on a regular daily basis by Greens Cleaning, who were engaged in response to the virus.

23. The cleaning regime for the offices, kitchen, canteen areas and factory units has been increased and done daily to a documented plan.

24. Physical contact is avoided where possible, particularly with delivery drivers from outside of the business.

25. Greetings involving handshakes (or hugs?) have been discontinued.

26. All employees are encouraged to practice good hygiene at all times, with frequent hand washing using soap and water (20 secs) and/or hands sanitisers.

27. Employees are encouraged to wash hands at more regular intervals, particularly when moving between different buildings on site.

28. Mandatory hand washing signage in toilets.

29. Employees are allowed adequate time for hand washing time throughout the day and are encouraged to do so.

30. Information posters of correct hand washing and use of hand sanitisers in all toilets and hand sanitising stations

31. Adequate supply of soap and running water on site.

32. Supply of hand sanitiser gel in all units on site and in reception.

33. Posters around the site reminding employees to avoid touching of eyes, nose or mouth

34. Covid 19 cleaning plan in place for the event that an employee starts symptoms at work and their workplace has to be disinfected.

35. Employees informed about cough etiquette to be followed at all times and used tissues to be placed in the bins provided.

36. Wearing a face covering is optional and is not currently required by law, including the workplace. If employees choose to wear one it is important to:

  •  Wash hands before putting the covering on and when taking it off.
  • When wearing, avoid touching your face as it could contaminate the covering with germs.
  • Change your face covering if it becomes damp or if you’ve touched it.
  • Wash in line with manufacturer’s instructions.
2 5 10
2 Health and Wellbeing 1. Managers monitor the wellbeing of people who are working from home and support their needs

2. Two mental health first aiders on site

 

LOCATION: Paneltex Somers, Long Stratton ASSESSOR: Russell Cooper, Paul Siddle
ASSESSMENT DATE: 15.05.2020 COMPANY POSITION: General Manager, H&S Team
ASSESSMENT No.: COVID 19 PREVIOUS ASSESSMENT DATE: 13.05.2020

 

HAZARDS
INITIAL RISK
CONTROLS
RESIDUAL RISK
ADDITIONAL CONTROLS

 

L

HP

R

L

HP

R

1 COVID -19 Virus infection which can potentially result in serious illness or death of employee or transmission to others and their serious illness or death.

  3

  5

 15

1. Since the outbreak of the virus, the Group H&S team have been keeping management informed of the latest Government, NHS and HSE guidance.

2. The Directors meet regularly to review this advice, discuss the impact on the business and ensure the risk assessment reflects this and the Paneltex Covid-19 Policy updated accordingly.

3. Employees are kept informed regularly through messages from the Managing Director, sent to all employees’ personal email addresses on a group email, set up in response to the virus.

4. Home working has been encouraged and implemented where possible.

5. Cohorting of employees into groups to increase social distancing and the potential for chain of contact reduced, including moving office staff into available offices across the site.

6. Times when employees arrive, leave and take breaks have been assessed and existing arrangements have already minimised social distancing and contact.

7. Vulnerable people having NHS instruction letters or shielding to protect family members have been assessed by the HR Officer and arrangements have been made for them to stay at home where appropriate.

8. If any person is experiencing NHS 111 defined Covid-19 like symptoms, they must not attend work, or if it starts at work must leave immediately. They must follow the NHS rules for self-isolation, along with family members (and the same in response to their symptoms).

9. If employee develops symptoms, they must immediately leave site, self-isolate and follow NHS advice and contact their line supervisor

10. Compliance with the Paneltex Policy Covid-19 is mandatory and will (and has already) result in disciplinary action if not complied with.

11. The requirement for hourly paid employees to clock on and off using hand scanners has been eliminated in response to the virus, instead recording attendance on timesheets.

12. As ‘Key Workers’, Paneltex has registered for priority government Covid-19 testing and employees are encouraged to use this facility if they are at home with symptoms – tests are booked through the HR Officer.

13. Social distancing is promoted by the positioning of ‘2m Distance’ floor stickers in all buildings on site. Employees are encouraged to report any production process where this is not being achieved so alternatives can be evaluated.

14. If after assessment the 2m distancing cannot be achieved on certain processes, operatives are encouraged to work side-by-side or facing away from each other.

15. Non-essential trips have been eliminated, very few now take place, replaced by video conferencing (the Company has invested in Microsoft Teams in response to the virus).

16. Meetings are only held if the use of email and phone calls is not sufficient.

17. The Somers conference room is to be used by a max of 3 people at anyone time. The window is opened to allow for fresh air circulation.

18. The rest areas have been reconfigured to keep the 2m distancing.

19. Toilets are cleaned to a high standard on a regular daily basis by Minster Cleaning, who were engaged in response to the virus.

20. The cleaning regime for the offices, kitchen, canteen areas and factory units has been increased and done daily to a documented plan.

21. Physical contact is avoided where possible, particularly with delivery drivers from outside of the business.

22. Greetings involving handshakes (or hugs?) have been discontinued.

23. All employees are encouraged to practice good hygiene at all times, with frequent hand washing using soap and water (20 secs) and/or hands sanitisers.

24. Employees are encouraged to wash hands at more regular intervals, particularly when moving between different buildings on site.

25. Mandatory hand washing signage in toilets.

26. Employees are allowed adequate time for hand washing time throughout the day and are encouraged to do so.

27. Information posters of correct hand washing and use of hand sanitisers in all toilets and hand sanitising stations

28. Adequate supply of soap and running water on site.

29. Supply of hand sanitiser gel in all units on site and in reception.

30. Posters around the site reminding employees to avoid touching of eyes, nose or mouth

31. Covid 19 cleaning plan in place for the event that an employee starts symptoms at work and their workplace has to be disinfected.

32. Employees informed about cough etiquette to be followed at all times and used tissues to be placed in the bins provided.

33. Wearing a face covering is optional and is not currently required by law, including the workplace. If employees choose to wear one it is important to:

  • Wash hands before putting the covering on and when taking it off.
  • When wearing, avoid touching your face as it could contaminate the covering with germs.
  • Change your face covering if it becomes damp or if you’ve touched it.
  • Wash in line with manufacturer’s instructions.

2

5

10

2 Health and Wellbeing 1. Managers monitor the wellbeing of people who are working from home and support their needs

 

L = LIKELIHOOD, HP = HARM POTENTIAL, R = RISK, C = CAUTION, S = SUPERVISION, A = ADDITIONAL RISK CONTROLS REQUIRED
(For further information please refer to RISK ASSESSMENT MATRIX)